How to Write a Letter in German

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Co-authored by Claudia Pichler

Last Updated: June 9, 2026 Fact Checked

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• Corresponding Formally
|
• Writing an Informal Letter
|
• Sending Your Letter
|
• Formal and Informal German Letter Templates
|
• Video
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• Q&A

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Whether you're doing business, writing to a friend, or practicing for a class or self-study, writing a letter in German requires a little attention to detail. Make sure to address your letter correctly and to use proper salutations and closings. Above all, follow the rules of etiquette that vary depending on whether your letter is informal or formal.

Writing a Letter in the German Language

1. Start with a salutation, e.g., Sehr geehrte Frau Müller (Dear Ms. Müller).
2. Introduce yourself and state the purpose of your letter.
3. Specify if/how you’d like the addressee to follow up.
4. Thank the letter recipient for their time.
5. Choose a closing, e.g., Mit freundlichen Grüßen (Yours sincerely).
6. Or, choose an informal closing, e.g., Alles Liebe (Lots of love).
7. Label the envelope with the name and address of the recipient.

Steps

Method 1

Method 1 of 3:

Corresponding Formally

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1. 
   1
   Write the address (‘’die Anschrift’’). It’s only necessary to write an address on a letter if it is formal. Otherwise, you can just write the addresses on the envelope or package. The components of addresses in German come in a different order than in English: title, name, street and number, postal code (‘’die Postleitzahl/PLZ’’ - 5 digits in Germany), and location. For example:

   • Frau (Ms.--use "Herr" for Mr.) Marianne Müller, Zeughofstraße 23, 1121 Berlin, Deutschland
2. 
   2
   Write the date (‘’das Datum’’). This is usually placed in the top right corner of a document. There are multiple ways to write a date on a German letter, which may vary from the way it is written in English. You can also choose to write the place (‘’der Ort’’) you are writing from along with the date. For example, all of the following are acceptable ways of writing “from Berlin on April 13, 2017.” Pay special attention to the placement of periods (don’t use dashes, slashes, or commas):

   • 2017-04-13
   • 13.04.2017
   • 13. April 2017
   • Berlin, 13.04.2017
   • Berlin, den 13. April 2017
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3. 
   3
   Choose a formal salutation (‘’die Anrede’’). Letters in German should always begin with a short greeting addressed to the reader of the letter. For formal correspondence, there are a number of acceptable salutations. If you are corresponding with a professional (such as a doctor or official), include their title. Make sure to pay attention to differences in spelling depending on whether you are writing to a man, woman, or both:

   • Sehr geehrte Damen und Herren (Dear Sir or Madam; To whom it may concern)
   • Sehr geehrte Frau Müller (Dear Ms. Müller)
   • Sehr geehrter Herr Müller (Dear Mr. Müller)
   • Sehr geehrte Frau Bundeskanzlerin (Dear Ms. Chancellor)
   • Sehr geehrter Herr Professor Müller (Dear Professor Müller)
   • Sehr geehrte Frau Dr. Mann, sehr geehrter Herr Mann (Dear Dr. Mann, dear Mr. Mann)
4. 
   4
   Follow etiquette when writing the content of your letter. For formal correspondence in German, you can be direct about the purpose of your writing. However, it is still a good idea to structure your letter carefully, and to show courtesy.

   • Start the body of your letter with a brief introduction (identify yourself, greet the addressee, briefly explain the purpose of your letter). Unlike in English, you do not capitalize the first word in the body of your letter. Remember to always capitalize the formal pronouns for "you" and "your": Sie, Ihnen, Ihr, Ihre, Ihren.
   • Follow this by writing in detail about the purpose of your letter. Be clear about what you are requesting, explaining, or inquiring about (for example, registering a complaint or asking about a business opportunity).
   • End the body of your letter with a short closing that summarizes the purpose of your letter, explains if/how you would like the addressee to follow up, and thanks them for their time.
5. 
   5
   Select a formal closing (‘’der Briefschluss’’). The closing of your letter should be courteous and respectful. Like the salutation, it can take one of several forms. Pay special attention to the spelling, since closings that sound very similar in English will be written in distinctly different ways in German. Potential closings (and their approximate English equivalents) include:

   • Mit freundlichen Grüßen (Yours sincerely)
   • Mit freundlichem Gruß (Sincerely)
   • Freundliche Grüße (Kind regards)
   • Mit den besten Grüßen (With best regards)
   • Beste Grüße aus Berlin (Best regards from Berlin)
   • Herzliche Grüße (Warm greetings)
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Method 2

Method 2 of 3:

Writing an Informal Letter

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1. 
   1
   Select an informal greeting. When writing an informal letter in German, as in English, you have more freedom in terms of starting your letter. It’s not necessary to write the date or address, though you can if you want. Give your letter an informal salutation that suits who you are writing to. Pay special attention to the spelling. For example, write “Liebe” (“Dear”) if you are writing to a woman, but “Lieber” (“Dear”) if you are writing to a man. Try one of these greetings:

   • Guten Tag, Frau Müller (Good day, Ms. Müller)
   • Liebe Frau Müller (Dear Ms. Müller)
   • Lieber Heinrich (Dear Heinrich)
   • Hallo, Andreas (Hi Andreas)
   • Mein lieber Schatz (My dear honey)
   • Hallo mein Liebling (Hello my darling)
   • Hallo meine Süße (Hello sweetie - female)
   • Hallo mein Süßer (Hello sweetie - male)
2. 
   2
   Write the body of your letter. Since you are writing an informal letter, you have plenty of freedom for choosing what to say and how to structure it. In general, try to keep your ideas grouped together, and separate paragraphs with line breaks to make your letter easy to read.

   • Remember that you do not need to capitalize the first word of the body of your letter.
3. 
   3
   Close your letter informally. Even for letters to friends or family, it’s courteous to include a clear closing in your letter. You can be more casual or even intimate, depending on who you are writing to. Try one of these common closings:

   • Herzlichst (Cordially)
   • Viele Grüße (Lots of regards)
   • Liebe Grüße (Lots of love)
   • Alles Liebe (Lots of love)
   • Dein (Yours - male)
   • Deine (Yours - female)
   • Bis bald (See you soon)
   • Mach’s gut (Take care)
   • In Liebe (With love - for romantic relationships)a
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Method 3

Method 3 of 3:

Sending Your Letter

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1. 
   1
   Format the addresses. If you are sending a physical letter, you will need the name of the person, business, or organization you are writing to (and their title, if applicable), their street address, the postal code, and location. You should also include the destination country, especially if you are writing from overseas. Write the information in the proper order, according to this model:

   • Herrn Dr. Tomasz Mann, Zeughofstraße 23, 1121 Berlin, Deutschland
     • Line by line:
       Name of the person you are writing to
       Street and door number
       Postal code and city
       Country
   • Note Herr changes to "Herrn" because you are writing "to Mr..."; "Frau" does not change.
   • In Germany mail is usually delivered to a named mailbox rather than an apartment number. If the recipient is not the name on the mailbox (e.g., if they are staying with someone else), add a line under their name with "c/o [name on mailbox]".
2. 
   2
   Put the addresses on the envelope or package. Make sure to put your (the sender’s) address at the top left corner, formatted in the same way as the address of who you are writing to. Put the recipient’s address on the lower right.
3. 
   3
   Mail your letter. If you are sending a letter within or from Germany, you can contact Deutsche Post, visit their website, or stop by one of its offices for details about how to purchase postage and send your letter. If you are writing to Germany or another location, contact your local post office for information about how to deliver the letter. You may also have private shipping options from carriers like FedEx, DHL, and UPS.
4. 
   4
   Follow standard letter-writing conventions when sending an email. For the most part, the guidelines for writing a letter in German apply when sending an email or other electronic correspondence. Above all, pay attention to the distinctions between formal and informal writing. Even though email is instantaneous, it still pays to show courtesy and respect, especially when writing to people you don’t know.

   1. And if the steps above have been helpful, be sure to download this article as a PDF so you can print, read, or reference it any time.

   Download PDF for $2.99
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Formal and Informal German Letter Templates

Sample German Formal Letter Template

Sample German Informal Letter Template

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• Question

  What's an example of a greeting in a letter?

  

  Community Answer

  The most common informal greeting in a letter or email is "Lieber" (for a male person) / "Liebe" (for a female person). If you'd like to be more formal you normally use "Sehr geehrter" (for a male person) / "Sehr geehrte" (for a female person).

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  Not Helpful 3 Helpful 22
• Question

  How do I say "my German language skills are limited"?

  

  Community Answer

  "Ich spreche leider nicht gut Deutsch." Try getting the pronunciation right so someone can actually understand you, and also learn more German so this is not a longer lasting problem.

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  If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow

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• Question

  How do you write a letter to someone who only knows German if you don't know it?

  

  Kevaughn

  Community Answer

  There is no way one can do something without actually knowing how to do it. It is good to do your own research and learn German in order to write to someone who only speaks that language. If not, you could utilize a translation app such as Google Translate or another you may prefer to use instead.

  Thanks! We're glad this was helpful.
  Thank you for your feedback.
  If wikiHow has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission. Support wikiHow

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